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Export and Import Workflows

Save a workflow as a .awf file to back it up or share it, and import a .awf file or URL as a new workflow.

A workflow is saved as a .awf file: a small JSON text file with its steps, connections and notes.

  • Export a workflow to back it up or share it.
  • Import a .awf file (or a link to one) to use a workflow you downloaded or got from a teammate.

Your credentials (keys, tokens, sign-ins) are never part of the file.

Export a workflow

Section titled “Export a workflow”

Step 1:Open the workflow's menu

On the Workflows page, click the ⋮ at the start of the workflow’s row.

Step 1, close-up of the app: The row menu (⋮), outlined.Step 1, close-up of the app: The row menu (⋮), outlined.Full screen: the whole screenshot for step 1
The row menu (⋮)
The Workflows page, My Workflows tab, with the ⋮ menu of the Hash Text row open: Open, Improve with Aria, Run, Duplicate, Edit, Manage tags, Export and Delete.The Workflows page, My Workflows tab, with the ⋮ menu of the Hash Text row open: Open, Improve with Aria, Run, Duplicate, Edit, Manage tags, Export and Delete.

Step 2:Click Export

Step 2, close-up of the app: Export as a .awf file, outlined.Step 2, close-up of the app: Export as a .awf file, outlined.Full screen: the whole screenshot for step 2
Export as a .awf file
The Workflows page, My Workflows tab, with the ⋮ menu of the Hash Text row open: Open, Improve with Aria, Run, Duplicate, Edit, Manage tags, Export and Delete.The Workflows page, My Workflows tab, with the ⋮ menu of the Hash Text row open: Open, Improve with Aria, Run, Duplicate, Edit, Manage tags, Export and Delete.

Check: your browser downloads a file named after the workflow, ending in .awf.

In the editor, the ⋮ at the top right has the same Export item. To export many workflows at once, select them in the list and click Export in the toolbar at the bottom (see Bulk actions).

If AWFlow finds a secret typed into a step (an API key pasted in a field, for example), it tells you before downloading and offers to export the workflow with the secrets removed.

Copy and paste steps

Section titled “Copy and paste steps”

To share only a few steps, select them on the canvas and press Ctrl C (⌘ C on a Mac), then press Ctrl V (⌘ V) in another workflow.

Import a workflow

Section titled “Import a workflow”

An import always creates a new workflow; it never changes one you already have.

Step 1:Start an import

On the Workflows page, click Add Workflow, pick Import, then click Continue.

Step 1, close-up of the app: Import, outlined.Step 1, close-up of the app: Import, outlined.Full screen: the whole screenshot for step 1
Import
The Create a workflow dialog, step 1 of 3 (Source, Choose, Details), with Import selected among Start from a template, Blank canvas, From the marketplace and Import, and the Continue button.The Create a workflow dialog, step 1 of 3 (Source, Choose, Details), with Import selected among Start from a template, Blank canvas, From the marketplace and Import, and the Continue button.

Step 2:Choose the file or the link

Under From a file, click Choose a .awf file and pick it. Under From a URL, paste the link and click Fetch & validate. Then click Continue.

Step 2, close-up of the app: Choose a .awf file, outlined.Step 2, close-up of the app: Choose a .awf file, outlined.Full screen: the whole screenshot for step 2
Choose a .awf file
Step 2 of the Create a workflow dialog for an import: From a file and From a URL tabs, and a Choose a .awf file area noting that secrets are never shared inside a flow file.Step 2 of the Create a workflow dialog for an import: From a file and From a URL tabs, and a Choose a .awf file area noting that secrets are never shared inside a flow file.

Step 3:Name it and create it

The Name comes from the file; change it if you like, add a Description, then click Create & open.

Step 3, close-up of the app: Create & open, outlined.Step 3, close-up of the app: Create & open, outlined.Full screen: the whole screenshot for step 3
Create & open
Step 3, Name & save, of the Create a workflow dialog after choosing a file: Source Imported .awf, the Name prefilled with Color Converter, an optional Description, Where to save (Saved locally in this browser), and Back and Create & open buttons.Step 3, Name & save, of the Create a workflow dialog after choosing a file: Source Imported .awf, the Name prefilled with Color Converter, an optional Description, Where to save (Saved locally in this browser), and Back and Create & open buttons.

Check: the imported workflow opens in the editor.

After the import, review the steps, especially the ones that use a credential: pick your own credential where one is needed, then test it.

From the editor

Section titled “From the editor”

When a workflow is open, its ⋮ menu can import too:

The JSON Prettify & Repair workflow in the editor with the ⋮ menu at the top right open: Improve with Aria, Run, Deactivate, Duplicate, Edit, Manage tags, Export, Import as new workflow and Import as new workflow from URL. The JSON Prettify & Repair workflow in the editor with the ⋮ menu at the top right open: Improve with Aria, Run, Deactivate, Duplicate, Edit, Manage tags, Export, Import as new workflow and Import as new workflow from URL.

Numbered areas in the screenshot: 1. The workflow menu (⋮); 2. Import as new workflow (from a file); 3. Import as new workflow from URL; 4. Export.

Good habits

Section titled “Good habits”
  • Export important workflows from time to time, and keep the files somewhere safe (a private folder, a team drive or version control).
  • After an import, run the workflow once by hand (see Run from the canvas) to check it works.
  • Before sharing, rename steps clearly and add notes (see Sticky Notes and Notes & “How this flow works”) so the next person understands it.
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